At PokaMind, accessible from app.pokamind.com (hereinafter can be referred to as “website”, “site”, “PokaMind”), we respect your privacy. Ensuring the security and confidentiality of the personal data of our users is our top priority. This Privacy Policy outlines the types of information that we collect and record, and how we use it.
By using our website, you provide consent to our Privacy Policy and agree to its terms. We ensure that consent is provided by clear affirmative action.
Providing your information to us is optional, but it can impact our ability to offer the service to you. For example, if you do not provide your complete Personal Data, we will not always be able to respond to your request in a timely manner.
If the data about the user is collected within the United Kingdom, European Union (EU) or the European Economic Area (EEA) during your participation in this study, that data about you will also be subject to the Data Protection Act (“DPA”) or General Data Protection Regulation (“GDPR”).
The PokaMind team will collect information about you, both identifiable and non-identifiable personal data, such as your name, email address, phone number and demographic profile (country you are based at, information relating to the nature of your work (area of practice, nature of the corporation or company you work at etc.). The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information, respectively to UK or EU/EEA Data Subject to UK Data Protection Act (DPA) or European Union General Data Protection Regulation (GDPR).
During a session on PokaMind, with explicit permission, we may collect non-identifiable information such as spoken words, tone of voice, and facial expression. This information is only used to improve our products and services, and is not connected to your identifiable information.
We may use tracking technologies such as cookies to measure usage and provide information that we believe will be of most interest to you. This action will be subject to our Cookies Policy available on the app.pokamind.com website.
You must also provide payment Information such as credit or debit card information, name and billing address to purchase services or to get paid depending on your role on our website. Service provider does not store credit card information and uses an external service provider to help us process your transaction. This information is only associated with your account after you have signed in as a registered user.
We may also collect other data you voluntarily provide, such as name, surname, contact data, and Information you enter on the Site, when creating documents. Service providers through our website may provide additional information in order to make sure the quality of their services and professionalism.
To the extent permissible by law of the country of your residence, the Information we collect can be combined with publicly available information.
We and our service providers may store and retain certain information from you for the time and reasons outlined in this Privacy Policy. By using our Site, you agree that we can share the Information we collect, to the extent permissible by applicable law, with our service providers. The sharing of this information may include a monetary compensation.
We use the information we collect for the following purposes:
You can control how and when you want to receive information from us, the categories of data we can share, you may object to the processing of your information, request the erasure of the Information we have gathered from you and ask for copy of that Information.
You can change your Information at any time by editing your profile, updating, or deleting content that you have posted, or by closing your account.
We maintain appropriate technical, physical, and administrative security measures designed to protect the security of your Information against loss, misuse, unauthorized or accidental access, disclosure, copying, use or alteration. However, no method of transmission over the internet or method of electronic storage is totally secure. Therefore, we cannot guarantee its absolute security.
This information will be retained for 10 years. You have the right to withdraw your data from the study at any time. To do so, please contact team@pokamind.com. If you withdraw from the study, no new information will be collected about you or from you by the study team.
Your Personal Data needed for the research will be saved, analyzed, and if necessary, transferred outside of your country.
PokaMind using your Personal Data, may be based in countries other than your country, including Sweden. Data protection and privacy laws in these countries may not offer the same level of protection as those in your own country. Rest assured, PokaMind and those working with PokaMind will take steps to maintain the confidentiality of your Personal Data.
The GDPR gives you rights (subject to relevant exceptions) relating to your Personal Data, including the:
PokaMind respects the privacy of individuals, and recognizes the importance of the Personal Data you have entrusted to us, and believe that it is our responsibility to properly manage, protect, process, and disclose your personal data. We will process your personal data in accordance with the GDPR.
Our website may contain links to third-party websites and services. These third-party websites have their own privacy policies, and we encourage you to review them. We do not accept any responsibility or liability for their policies. We may collect some basic Information when you access the Site with third-party login credentials such as your name, username, and your email address.
We do not knowingly collect personal data from children under the age of 16. If we become aware that we have collected personal data from a child under 16 without parental consent, we take steps to remove that data and terminate the child's account.
We may update our Privacy Policy from time to time. We will communicate any changes by posting the new Privacy Policy on this page. You agree that we can notify you about material changes to this Privacy Policy by posting notices on this Site. When required by law, we may also send you an email notice and collect your consent.
We may disclose the information that we collect if we believe it is necessary to comply with the law, judicial proceedings, a court order, or other legal process, such as in response to a court order or a subpoena.
We may share your Information where we believe it is necessary to investigate illegal activities, suspected fraud, potential threats to the safety of any person, violations of our Terms of Use, or this Policy, or as evidence in litigation in which we are involved.
As we operate internationally, and some of our computer systems may be based globally, for the purposes set out in this Privacy Policy your Information can be stored and processed elsewhere by us, our affiliates or an unaffiliated service provider.
The data protection and privacy regulations do not always offer the same level of protection as in other parts of the world, such as the European Economic Area (“EEA”). Nonetheless, we have ensured that our service providers and affiliates have been subjected to strict contractual provisions in their contract with us, including Standard contractual clauses, to guarantee that an adequate level of data protection for your data is met. When you create an account/profile or otherwise provide us with your information, you consent to the collection, storage, use of some tracking technologies as described above, and/or processing of your information, including Personal Data, in the United States and other countries.
To obtain a copy of the relevant transfer mechanism or additional information on the transfers, please address these requests by any of the means provided on our Contact Us page.
If you have any questions or suggestions about our Privacy Policy, or want to make a copy, deletion, and right-to-know request online, you can do so by contacting us through our website or by sending us an email notification to sara@pokamind.com